Company Registered Office Change
A company's registered office is its official address listed with the Registrar of Companies (RoC), where all formal communications are received. It is a legal requirement and is mentioned in key company documents like the Memorandum of Association (MOA) and Articles of Association (AOA). Sometimes, a company may need to change this address due to business expansion, strategic relocation, or cost management. The process is governed by the Companies Act, 2013 and requires careful adherence to compliance steps with the RoC.
At Taxation Point India, we offer expert assistance to ensure that your registered office change is seamless, compliant, and hassle-free.
Registered Office of a Company
The registered office is the principal place of business where all official notices, communications, and legal documents are delivered. Every company is legally required to maintain a registered office at all times and update the RoC in case of any change.
Reasons for Changing a Registered Office
- Expansion into new markets or business growth.
- Better location with improved connectivity and infrastructure.
- Cost efficiency by moving to areas with lower rent or taxes.
- Compliance with regulatory requirements.
- Relocation after merger, acquisition, or restructuring.
- Enhancing brand image by shifting to a prestigious location.
Scenarios of Registered Office Change
Depending on the nature of relocation, the procedure varies under the Companies Act, 2013:
- Change within the same city, town, or village limits.
- Change from one city to another within the same RoC jurisdiction.
- Change from the jurisdiction of one RoC to another within the same state.
- Change from one state to another state.
Procedure for Registered Office Change
1. Within Same City/Town/Village
- Hold a Board Meeting to pass a resolution for the change.
- File Form INC-22 with RoC within 15 days along with board resolution, address proof, and utility bill (not older than 2 months).
- Update address in all company records, letterheads, and statutory documents.
2. From One City to Another Within Same RoC
- Hold a Board Meeting and call a General Meeting.
- Pass a Special Resolution in the General Meeting.
- File Form MGT-14 and Form INC-22 with RoC along with resolutions, notice, and proof of address.
- Update address in company records post-approval.
3. From One RoC Jurisdiction to Another (Same State)
- Board Resolution and Special Resolution in General Meeting.
- File MGT-14 with RoC.
- Application to Regional Director using Form INC-23 with resolutions, affidavits, creditors’ consent, and state intimation.
- On approval, file INC-28 and INC-22 with RoC to update the address.
4. From One State to Another
- Board and Special Resolutions to amend the MOA.
- Prepare a list of creditors and seek their consent.
- Publish newspaper advertisements (Form INC-26).
- File application with Regional Director (INC-23) along with required documents.
- On approval, file MGT-14, INC-28, and INC-22 with RoC.
- Update address with all statutory bodies, banks, and government registrations.
Documents Required
- Board Resolution and/or Special Resolution (as applicable).
- Proof of new registered office address (Electricity Bill, Rent Agreement, or Ownership Document).
- Utility bill not older than 2 months.
- No Objection Certificate (if office is rented).
- Altered MOA and AOA (if state change).
- Copy of newspaper advertisement (for inter-state shift).
- Creditors’ and debenture holders’ consent (if applicable).
- Affidavits, declarations, and Regional Director’s order (for inter-ROC or inter-state).
Why Choose Taxation Point India?
- End-to-end compliance support for registered office changes.
- Drafting of resolutions, affidavits, and required documents.
- Complete RoC filings – MGT-14, INC-22, INC-23, INC-28, etc.
- Assistance with Regional Director approvals for inter-state and inter-ROC changes.
- Post-approval compliance support including updating tax, bank, and government records.
✅ Ensure a smooth transition of your company’s registered office—partner with Taxation Point India for expert compliance support today!